How to maximize space in a small office?

One of the main reasons business owners want to maximise space in their small offices is because of the increasing prices of renting an office. Learning to use the office space more efficiently helps to stay on the budget but also has productivity benefits.

The way your office is designed can have a direct impact on employee productivity because it is different to work in a dark cluttered space than in a bright and clean one.

So let’s have a look at some of the best ways to make the best use of the office space you’ve got.


Have stand-up meetings

From the point of view of productivity, having stand-up meetings result in shorter meetings. This means less wasted time and faster results.

And in terms of space, you are cutting a lot of space by meeting with your team this way.


Use common areas

This is a call to change your perspective and think that your working space is not only your cubicle or desk but the whole floor. You have corridors and open areas that may be just perfect if you need to discuss a new idea with a couple of colleagues.


Less paper, less space

When companies start to rely less on paper they usually see a reduction of the space required for its storage. Filing cabinets and other storage equipment can take a lot of space, but when you have a culture of less paper, it becomes easier to get rid of them and use that office space to your company’s advantage.


Get rid of clutter

The big problem with a cluttered small office is that it does not only slows you down physically but also mentally. It really happens that the mind gets cloggy in a space like that.

Instead, get rid of all the clutter and you’ll notice how it feels as if you were lifting a burden from your mind, and will be able to think more clearly.

And in terms of space, there is no doubt that all that clutter is just taking your precious office space, so try to keep it down all the time.



If you have very limited office space, you might as well allow your employees to work remotely from home.

You could try having a shared desk that one employee uses only three days per week, let’s say on Mondays, Tuesdays and Fridays, while she works the remaining two days from home. And have another employee use the same desk on Wednesdays and Thursdays.

In this scenario, you should give priority to the people that need the space for meetings and conferences.


Share your building space

This is a win-win solution. When you share your office space with another small business you are saving big on rental costs. You can make a deal with a single company or you can move to a coworking space.